Administrative Setup

ZP Administrative Setup

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The Government appoints the Chief Executive Officer to carry out the administration of Zilla Panchayat and also appoints Chief Accounts Officer, Chief Planning Officer and one or more Deputy Secretaries who work directly under the Chief Executive Officer and assist him, at Taluk Level Executive officers help CEO in implementing Taluk Level Programmes.

Functions of the Chief Executive Officer (CEO)

The Chief Executive Officer shall perform the following functions :-

      1. Exercise all the power especially, imposed or conferred upon him by or under the Act or under any other law for the time being in force
      2. Control the officers and official of, or holding office under, the Zilla Panchayat subject to the general superintendence and control of the Adhyaksha and such rules as may be prescribed;
      3. Supervise and control the execution of all works of the Zilla Panchayat;
      4. Take necessary measures for the speedy execution of all works and developmental schemes of the Zilla Panchayat;
      5. Have custody of all papers and documents connected with the proceedings of the meetings of the Zilla Panchayat and its committees;
      6. Draw and disburse monies out of the Zilla Panchayat Fund; and
      7. Exercise such other powers and discharge such other functions as may be prescribed.
      8. The Chief Executive Officer shall attend the meeting of the Zilla Panchayat and shall have the right to attend the meeting of any committee thereof and to take part in the discussion but shall not have the right to move any resolution or to vote.
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Chief Accounts Officer (CAO):

The Chief Accounts Officer shall advise the Zilla Panchayat in matters of financial policy and shall be responsible for all matters relating to the accounts of the Zilla Panchayat including the preparation of the annual accounts and budget. The Chief Accounts Officer shall ensure that no expenditure is incurred except under proper sanction and in accordance with this Act and rules and regulations made thereunder and shall disallow any expenditure not warranted by the Act or the rules or regulations for which no provision is made in the budget.

Accounts Section

It is headed by a Senior Officer from the State Accounts Department, designated as Chief Accounts Officer. This section acts as the Finance department as well as the Audit department in Zilla Panchayat System. There will be two accounts officers to assist the Chief Accounts Officer in his duties functions. The CAO is the custodian of the Zilla Panchayat Fund also he advises the Chief Executive Officer President of the Zilla Panchayat in Financial matters. He will directly Work under the Chief Executive Officer

Preparation of Budget Monthly/Annual accounts :

The Chief Accounts officer prepares the Budget of the Zilla Panchayat for non–plan expenditure (Appendix-B). He prepares the Monthly Annual Accounts based on the Treasury Schedules Utilization certificates obtained from the Implementing officers.

Funds Flow in Zilla Panchayat

Zilla Panchayat receives the funds from the Consolidated Fund of the State and Central in the following categories.

        • Planned Funds
        • Non- Planned funds.
        • Additional grants

Plan and Non-plan funds are released by the State Government to the ZP on a Quarterly basis, Zilla Panchayat, in turn, releases these funds to the District level Officers of different Departments, Taluk Panchayats Grama Panchayats in monthly/Quarterly basis. The fund is also released from the Central Government to the various Programmes/Schemes implemented through the Zilla Panchayat its subsidiary systems such as Taluk Panchayats and Grama Panchayats.

Planned Funds

It is received both from State as well as Central Government for the Execution of developmental activities/works including the creation of the new infrastructure and their maintenance. In addition, various centrally sponsored schemes such as MNREGA,12TH 13TH FINANCE, ARWS, IAY, SGSY, TSC, etc. For the Welfare of the Scheduled Castes, ScheduledTribes(SC’s & ST’s) grants are also released through a separate program called Special Component Programme(SCP). For the planned programs the financial allocation is made by the Government on the basis of

        • Population
        • Actual Needs
        • Backwardness (Determined by specific parameters)
Non-Plan Funds

It is mainly meant to meet the committed expenditure of the different departments (mainly the salary) also the maintenance of the infrastructures which are already created. These funds are exclusively released to the Zilla panchayat from the State Government.

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Additional grants

These funds are not provided in the budget of the Zilla panchayat hence it is called the Extra budgetary or non-budgetary Grants. Usually, it is released by the State /Central Government to meet out the emergency needs such as to provide drinking water, formation of roads, to create rural employment at the drought-prone areas, for the control of epidemic diseases to meet the deficiency of the budget.

Financial Control Audit :

The Chief Accounts Officer through his Accounts officer (Audit Compilation) conducts the internal audit of the different departments/Institutions, which are coming under the administrative control of the Zilla Panchayat. He will watch the expenditure of the implementing officers against the grants released to them. He will also keep an eye on the strict adherence of the norms prescribed for schemes during their implementation by the Executives.

Planning Section

Functions of the Chief Planning Officer (CPO) :

        • Formulating Perspective Plan, Five Year Plan and Annual Plan for the development of the district.
        • Determining priorities for the District. Based on these priorities, allocating outlays to sectors/departments and ensuring outlays for some earmarked programs.
        • Guiding the District Officers in the formulation of suitable schemes in accordance with local needs and local resources in the framework of District Objectives.
        • Finalizing physical targets for various sectors in consultation with the concerned Department. • Identifying areas for integration and ensuring their integration in the sectoral plans.
        • Determining the size of the Taluk Panchayat Sector outlay and distribution of the same among Taluk Panchayats on the basis of the objective criteria.
        • Assisting in inter-departmental co-ordination, guiding the Taluk Panchayats in the formulation of Taluk sector Plan and ensuring incorporation of the Plan proposals of Taluk sector plan in the District Plan.
        • Assisting Gram Panchayats in the preparation of the Annual Development Plan and incorporating the same in the District Plan
        • Preparing the Action Plan of various schemes, including RD PR schemes in consultation with field departments.
        • Monitoring the progress of implementation of District Plan including achievement in targets, maintenance of time schedule and initiation of corrective action.
        • Assisting in releasing grants to various departments based on priorities and MMRs.
        • Furnishing vital information concerning Planning to the Planning Department at the State level and creating the data bank at the district level with the help of district-level officers.
        • Carrying out such assignments as are given from time to time by the State Level District Planning Division.
        • To tour at least ten days in a month to closely monitor the implementation of various Plan programmes in relation to the annual action plan, targets and achievements as per MMR KDP and to know the bottlenecks and suggest suitable solutions to overcome the bottlenecks, if any. To invariably send the approved tour dairy to the Director, District Planning division.
        • 13th Finance Commission Growth.
        • Any other work entrusted by the CEO, Zilla Panchayat.
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Manpower and Credit Planning Officer :

              1. Preparing the Manpower Budget for the district. Identifying pockets of unemployment, period and nature of unemployment and formulating an employment Plan and dovetailing the same with the district’s development plan.
              2. Identifying and initiating training programmes in the area suited to the district’s needs.
              3. Organizing coordinated training programme for officers and personnel in the field cadres from time to time.
              4. Maintaining liaison with the Lead Bank of the district in the preparation of the credit plan for the district.
              5. Preparing Banking plan and credit plans for the district, taluk and ensuring mobilization of institutional credit through various financing agencies
              6. Reviewing District Credit Plans.
              7. Integrating District Credit Plan with the District Development plan.
              8. Any other work entrusted by the Chief Planning Officer.

Statistical Officer :

        • Maintaining all statistical information Taluk wise/Grama Panchayat wise relevant to Planning Development and ensuring the updating of such data periodically
        • Maintaining benchmark data on important socio-economic aspects in “Grama-Namune” and updating the same every year.
        • Reviewing and monitoring plan expenditure periodically.
        • Preparing monthly review of the implementation of the planned programme in the district.
        • Any other work entrusted by the Chief Planning Officer

Planning Assistant :

Carry out such assignments as are entrusted from time to time by the Chief Planning Officer and other officers of the planning unit of Zilla Panchayat.

Deputy Secretary :

He shall assist the Chief Executive Officer in the performance of his duties. Administration and Development Section Under the provisions of Section 196(2) of The Karnataka Panchayat Raj Act 1993, the Government has appointed two Deputy Secretaries to the Tumakuru Zilla Panchayat. They will assist the Chief Executive Officer in the performance of his duties prescribed under Section 197 of the said Act. Accordingly, the Deputy Secretary(Admin) will assist in respect of Administrative matters and the Deputy Secretary(Dev) will assist in respect of Developmental activities. They will also be functioning as Ex-officio Secretaries of Standing Committees constituted under the provisions of section 186 of the Karnataka Panchayat Raj Act 1993.

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Functions of Deputy Secretary (Administration) :

          • Control over Personnel coming under the Jurisdiction of Zilla Panchayat including Rural Development Department.
          • Sanction of Leave and Advances.
          • Purchases of Vehicles and maintenance.
          • Purchase of Stationery and Furniture etc.,
          • Administrative control of all departments including Taluk Panchayat.
          • Reviewing of Diaries of Subordinate Officers.
          • According to administrative sanctions on the proposal of subordinate Officers.
          • Any other work entrusted by the Chief Executive Officer.


Functions of Deputy Secretary (Development)

          • Implementation of Rural Development and Panchayat Raj Schemes.
          • Drinking water supply schemes
          • Minor Irrigation works.
          • Roads, Bridges, and Buildings.
          • Special Component Programmes.
          • Stamp Duty.
          • Central Government Schemes.
          • Any other work entrusted by the Chief Executive Officer.
          • Administrative control of Grama Panchayat.

Development Section Setup :

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DRDA Section : DRDA Section Setup Headed by Project Director, This section looks after Housing, Centrally sponsored schemes, SGSY, Suvarna Gramodaya Yojane and any other work exempted by CEO.

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